Supplier Price-List Service

Stop losing days to supplier price-list cleanup.

Send us the messy supplier files. We send back ERP-ready import files. Your purchasing, product, and data teams get their week back.

The problem

Every supplier sends prices in their own format.

Excel with merged cells

Headers in row 7, totals row in the middle, hidden columns, frozen panes.

PDF price sheets

Tables that don't extract cleanly. Multi-page price grids with footnotes that change pricing.

CSV with non-standard columns

Different column names every time. Different SKU formats. Decimal commas vs. periods.

E-mail attachments

"Updated prices effective immediately" — buried in someone's inbox, often forwarded by sales reps.

Mismatched master data

Their SKU isn't your SKU. Their pack size isn't your pack size. Their UoM isn't your UoM.

Errors in the upload

Bad price uploaded → wrong cost in ERP → wrong margin → revenue leaks for weeks before anyone notices.

Multiply that by hundreds of suppliers and twelve update cycles a year. Your team is doing the same painful work, every month, in Excel.

What we do

One service. Done for you.

Parse any supplier format
Excel (with merged cells, hidden rows, broken headers), PDF (including scanned), CSV, e-mail attachments, structured or not.
Map supplier SKUs to your internal SKUs
Using your product master. Match by article number, EAN, supplier reference, or fuzzy logic where needed.
Normalize units, currencies, and pack sizes
Per-piece, per-pack, per-kg, per-meter — converted to whatever your ERP expects. Multi-currency handled at the right exchange rate.
Apply tier breaks, discounts, and contract logic
Volume tiers, rebates, supplier agreements, customer-specific pricing — applied consistently every cycle.
Validate against your ERP's import rules
Mandatory fields, type checks, range checks, decimal precision, character limits. We catch issues before they hit your ERP.
Produce ERP-ready import files
In the exact format your ERP expects — SAP, Microsoft Dynamics, Sage, Odoo, NetSuite, Infor, custom. Loads cleanly. No manual rework.
Flag exceptions for human review
Anything we can't auto-resolve goes into a separate exception report — clearly listed, with our suggested mapping for your team to confirm.

The flow

What goes in. What comes out.

You send us

·Supplier price files (any format)
·Your ERP's import template
·Your product master
·Contract / tier / rebate rules

We do

·Parse + extract
·Map + normalize
·Validate + reconcile
·Apply your business rules

You receive

·ERP-ready import file
·Exception report (anything needing review)
·Change log vs. previous cycle

How we start

Pilot first. Then recurring.

Step 1 — Pilot on one supplier file

Pick a supplier whose price file is painful today. Send us a recent file, your ERP's import template, and your product master. We deliver an ERP-ready import file plus an exception report. Success criterion: the file imports into your ERP without manual rework.

Step 2 — Recurring service

Weekly or monthly cadence — whichever matches the supplier's update cycle. Add suppliers over time. Every cycle is faster and more reliable as we lock in the rules for each supplier.

Step 3 — Scale

From one supplier to dozens to hundreds. Your team focuses on negotiation, supplier relationships, and exceptions. The mechanical cleanup is gone.

Who this is for

Distributors, wholesalers, and importers.

Any company where:

You buy from dozens or hundreds of suppliers, each with their own format.
Price updates land monthly, quarterly, or unpredictably — and someone has to absorb them.
Purchasing, product data, master-data, or IT teams are spending days on Excel cleanup that shouldn't exist.
Bad price uploads create downstream margin leakage you only catch later.
You can't justify hiring a full-time data engineer just for this.

Send us a real supplier file.

Send a message with one of your actual supplier price files attached, and we'll tell you what it would take to automate it.